More than one meeting event open in SIRAS is not best practice.

SIRAS does not prevent it, but also does not promote it.

 

Scenario:
Student is currently eligible and a triennial or reevaluation event or plan review event is currently open.

 

Second meeting event in the IEP manager (ex. amendment or other review)

 

When an IEP manager event is created, or opened in SIRAS, that event becomes documentation to replace one of two things.

 

A fix or update to current IEP or existing plan from the last IEP

Or

A whole new future plan being determined in the open Triennial or Plan Review, aka the future IEP, future plan that when completed will establish the new Last IEP (last EVAL) date(s).

 

So if we open a secondary meeting event in the IEP manager and the date of this secondary event is after the other meetings in progress meeting date, this more recent event date has no meaning in SIRAS.

We already have an open negotiation on a contract as of an earlier date.

How is it possible that we are now amending something that hasn't yet been deteremined?

Well, we can't, and that's why you see all that red text warning you about more than one open meeting.

 

If this secondary meeting is kept in place with a date after the in progress meeting date, then the notes of this meeting must specify the IEP team's intent as it is impossible to infer due to this practice is not suggested.

 

 

Because what is being changed on this follow up date?

The current existing plan or the future plan?

 

If the current plan, this is the wrong place to document it because we already have a primary meeting open to do just that.

If the IEP team's intent is to update the current plan, while a new plan discussion is already in progress, then the meeting date of this event must be back dated to a date before the other open meeting date to make chronological sense.  Pick a date, maybe the day prior to the other open meeting date, then in that back dated event, the team can document in the notes  whatever documentation/signatures was needed in the moment, but again we have a better solution.

 

If you want to change the current plan while a plan review is already open, then use emergency use forms are what should be used instead of opening a secondary meeting event.

 

If you want to change the future plan, and that future plan has not been decided on yet, then the current open meeting is the appropriate event to document everything related to the future plan.

 

In SIRAS opinion, secondary meeting events are never desired.

 

 

If there is a secondary meeting event, then typically in order for it to make sense in being a change to the current plan, staff would have to back date the meeting date and be careful that any data in it's forms has captured the correct current information and not accidentally been fed future IEP data.