Siras Systems Newsletter- December 2023

IMPORTANT_Information for all users in_SIRAS

The Student Info/Assessment Data page  have been re-organized into tabs. All tabs are visible, but dynamically disabled and selected based on whether the student meets the criteria for assessment.

CAASPP and ELPAC supports_for 2023-2024 have been updated by the CDE and are updated in SIRAS. New UDA menu updates have been deployed to SIRAS.

Extended School Year (ESY) Eligible vs. ESY Enrolled:_ESY prompts have been improved, ESY Eligible determined during the IEP Meeting; and ESY Enrolled determined when the parents have confirmed that their child will be attending ESY. The ESY Eligible and the ESY Enrolled checkboxes can be found on the MIS Summary Page in the LEA Section; and in the Forms Manager next to the Supplementary Supports, ESY, Transportation form. This can be linked to an ESY Enrolment form that can be sent to the parents of the ESY Eligible students toward the end of the school year to verify and tabulate the students that will attend ESY.

 

 

Supplementary Supports: Locate the supplementary supports that you are responsible for by searching for Supplementary Description. Go to the Search button, add criteria and Search to List. See example below.

Use the Student Data Overview links on your home page to monitor your caseload. _Review your students who have overdue or upcoming meetings (annuals due within the next 30 days and triennials due within the next 75 days).
Review your open meetings regularly. Finalize IEP meetings as quickly as possible, right after parent consent has been received. Finalized IEPs are sent to CDE as they occur throughout the year. The absence in reporting of a timely IEP meeting appears late.
Join SELPA for SIRAS Office Hours for Training of Trainers (ToTs)/Advanced Users/District Administrators and 504/SST Modules.

IMPORTANT Information for SIRAS Data Administrators in SIRAS

• User accounts for agency staff:  A new process for SIRAS accounts is underway for staff from agencies.  Contact [email protected] for account creation.
   
• If you have not sent data from SIRAS recently, please continue to send data to ensure that all data are in CALPADS for Fall 1 reporting.
   
• Review CALPADS Fall 1 snapshots.  Compare these reports to those you saved on Census Day.  Make any needed changes to SIRAS records and send/re-send to CALPADS.  
   
• Schedule SELPA and/or SIRAS Fall 1 review meetings now. Follow the Data Monitoring Procedures posted on theSIRAS4AdminsPadlet prior to meeting with SELPA.
   
• A list of 2023-2024 SELPA Reporting Due Dates is linked here.  In addition, reference the CDE Fall 1 2023 suggested due dates/checklist.
   
• Fall 1 LEA Approval is upon us.  Refer to the suggested SELPA due dates document and collaborate within your LEA to ensure that all data will be in CALPADS prior to LEA approval. Review problem-solving resources on posted on theSIRAS4Admins and SIRAS4CALPADS Padlets.
   
• Program settings will be used to calculate the district’s LRE indicators using Fall 1 data. It is important to review them for accuracy, specifically for the Preschool/TK/K students.
   
• Finalize as many IEP meetings dated on/prior to 10/4/23.  Ensure that the meeting data is posted to CALPADS for Fall reporting.
   
• Review your meeting delay reasons as of Census Day, using the 16.14 CALPADS report. All students on the reports should have valid meeting delay reasons prior to your LEA approval.
   
• Utilize the datat racking worksheetto summarize CALPADS reports for review with SELPA and your director.  
   
• The deadline for Fall DRDP data in SIRAS is December 15, 2023.  Report students with all Unable to Rate on the DRDP Exception list and access DRDP Help on theSIRAS4Admins Padlet.
   

Translations

SPECIAL ANNOUNCEMENT: Siras Systems has created a new specialized division of our company focusing on translations of IEPs and assessment reports. We offer extremely competitive rates and quick turnaround time. At this point in time, we only offer translation from English to Spanish. If your district has IEP or assessment reports in need of translating contact [email protected] for a cost/time estimate or to answer any questions.

SST Tracker_and_the 504 Modules

>>> 504 Module - SIS Integration now available. Click here for more technical information 

Contact [email protected] for a quote and to arrange

The modules employ Transfer buttons on the MIS Summary page which move the student record from one module to another (for example, SST to 504 or SST to Special Education). If your district is interested in using either the SST Tracker or the 504 Plan Developer email Siras Systems for assistance to get started. 

Optional Costs:
     - Customized 504 Forms
     - SIS Integration of demographic and contact data
     - Training & Workshops

SIRAS CCSS Goal Alignment to Assessment & Worksheet Project

Siras Systems is looking for volunteers to assist in the development of short assessment worksheets connected to the goal stems when developed in the GoalWizard. Our hope is that we can combine our resources and efforts to develop material for CCSS goal stems. SIRAS Systems will help coordinate and facilitate the development of the assessments, configure and import the files into SIRAS when complete. This project will take about a year to fully materialize. This cooperative effort benefits the outcomes of the students we serve. Users in the SIRAS family can easily and efficiently develop baselines, evaluate the student’s progress toward their goals, determine whether the goal is met and present this evidence at the annual review meetings. Your participation and contribution to this project as a SELPA would be greatly appreciated by many. All participants that assist would be added to our Acknowledgement page for professional recognition. If you are interested in assisting with this project, email Steve Ormbrek at [email protected] 

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